Terms
Terms and conditions.
1. Who we are, and definitions
Habibi Lads is a trading name of NADIR COLLECTIVE LTD, a private limited company registered in England and Wales ("we," "us," "our," "the operator"). "You" and "the guest" means each person named on a booking. "Trip" means a Habibi Lads package holiday. "Lead booker" means the person who makes a booking on behalf of themselves and any others on the same booking.
A Habibi Lads trip is a package within the meaning of PTR 2018. You receive the rights, and we carry the obligations, that the Regulations set out.
2. How a booking is made
You start by reserving a bed on our website. No payment is taken at that stage and no contract exists yet. We confirm your reservation by email and send you the deposit details. A booking is made when you pay the booking deposit, and a binding contract is formed when we confirm your booking in writing (normally within 24 hours of payment), and not before. If we cannot confirm your chosen bed or room, we will offer an alternative or refund your deposit in full.
The lead booker confirms that they are 18 or over, that they have the authority to make the booking for everyone on it, that the information they give us is accurate, and that they have shared these terms with the other guests on the booking. The lead booker is responsible for payments and for passing on our communications to the other guests.
3. Eligibility and who our trips are for
Habibi Lads trips are created for queer men, and our doors are open across the LGBTQ+ spectrum and to supportive allies. All guests must be 18 or over at the time of the trip.
4. Prices, and what is included
Prices are shown per the current pricing for each trip and are confirmed at the point of booking. What is included and excluded is set out on the trip page. In summary, the trip price covers accommodation, most meals, in-trip transport, listed excursions, and the services described for that trip. It does not cover international flights to and from the destination, travel insurance, visas where applicable, or personal spending. Prices are in US dollars.
5. Payment schedule
- Deposit: $500 per guest, paid at booking. The deposit is non-refundable but transferable to a future Habibi Lads trip if your plans change, subject to availability.
- Pay-in-full exception: if you pay the full trip price at once, or the full remaining balance within 24 hours of paying your deposit, your deposit is treated like any other payment rather than as a non-refundable deposit. You then follow the standard cancellation tiers below with no separate deposit retained.
- Second payment: 50 percent of the remaining balance, due 180 days before departure.
- Final payment: the remaining 50 percent, due 90 days before departure.
Guests who prefer to pay the balance in a single payment may do so after paying the deposit. If you book inside one of these windows, the payments that have already fallen due are payable at booking. Late payment may be treated as a cancellation by you under section 6.
6. Changes and cancellation by you
If you cancel, the cancellation policy applies (see the cancellation policy, summarised here). Cancellation takes effect on the date you tell us in writing. You may choose a cash refund or a trip credit valid for your next three departures:
| When you cancel | Cash refund | Trip credit (next 3 departures, includes deposit) |
|---|---|---|
| More than 120 days before departure | Full refund of payments made, less the $500 deposit | 100 percent credit |
| 60 to 120 days before departure | 50 percent refund of payments made, deposit retained | 100 percent credit |
| Less than 60 days before departure | No cash refund | 50 percent credit |
If you qualify for the pay-in-full exception above, the $500 deposit is not separately retained: it is included in the payments the tiers apply to. More than 120 days before departure that means a full refund of everything you paid, deposit included.
You may transfer your booking to another eligible person up to 30 days before departure, for a $250 transfer fee covering administrative and supplier name-change costs, and provided the substitute meets the same booking conditions.
No-shows and leaving early. If you do not join the trip, arrive after it has started, or leave before it ends, without having cancelled in writing under this section, no refund or credit is due for the services you did not use.
7. Changes and cancellation by us
We will only ever cancel or significantly change a trip for genuine reasons, never arbitrarily.
- Significant changes: if we need to make a significant change to your trip before departure, we will tell you as soon as possible and you may accept the change, move to an alternative trip, or cancel for a full refund.
- Extraordinary circumstances (force majeure): if a trip cannot proceed because of unavoidable and extraordinary circumstances beyond our control (for example natural disaster, pandemic, serious civil or political unrest, or an official government travel advisory against travel to the destination), we will give you a full refund within 14 days, or the option to move to an alternative trip.
- Minimum numbers: in the rare event a trip cannot reach a viable group size, we will give you at least 60 days notice and a full refund or an alternative trip.
8. Our responsibility for your trip
We are responsible for the proper performance of the trip services in this contract, in line with PTR 2018. If a service is not performed or is performed improperly, we will put it right where we can, and you may be entitled to a price reduction or compensation where the failure is our responsibility.
Our liability is limited as follows. We are not liable for failures that are attributable to you, attributable to an unconnected third party and unforeseeable or unavoidable, or due to unavoidable and extraordinary circumstances. Except in cases of personal injury, death, or damage caused intentionally or through negligence, our liability for any claim is limited to three times the trip price. Where any service is governed by an international convention, our liability is limited in line with that convention. Nothing in these terms limits liability that cannot be limited under UK law.
9. Your responsibilities and conduct
You agree to behave in a way that respects the other guests, our team, our suppliers, and local communities and laws.
We want every trip to be a safe and welcoming space. To protect that, we may remove a guest from a trip, without refund and at that guest's own onward cost, where their behaviour endangers or harasses other guests, our team, or others, seriously disrupts the trip, or breaches the law. We will act proportionately, but the safety and comfort of the group comes first.
Respect for everyone. We do not tolerate discrimination, harassment or hateful behaviour of any kind, towards other guests, our team, our suppliers or local people. This includes racism, homophobia, transphobia, Islamophobia, antisemitism, and demeaning remarks about anyone's religion, nationality, body, age, disability, HIV status or gender expression.
Sexual harassment is never acceptable. That means any sexual attention, comment or contact that is not clearly wanted. No always means no, and so does silence.
For most things we will speak to you first and give you the chance to put it right. If the behaviour is serious, which always includes sexual harassment, or if it continues, we may remove you from the trip under this section, without refund and at your own onward cost.
You are responsible for your own passport, visa, and entry requirements, and for meeting any health or vaccination requirements for the destination. We can offer general guidance but cannot be responsible for your documents or entry being in order.
10. Health, fitness, and accessibility
Our trips involve walking, activity, and time in a tropical climate. You must tell us, before booking or as soon as it arises, about any medical condition, disability, or accessibility need that may affect your trip or the group. We will tell you honestly whether the trip can accommodate your needs. We handle this information as special category data under our privacy policy.
Inherent requirements. Each trip has physical requirements that apply to every guest. You must be able to take part independently: this includes walking and being on your feet for extended periods, often in tropical heat, and using stairs, as our accommodation is multi-storey and does not have step-free access. You must be able to manage your own health, mobility, and any medication without personal care from us. We carry basic first aid and can direct you to local medical facilities, but we do not provide personal care, nursing, or medical supervision, and we are not a supported or assisted trip. If these requirements cannot be met, even with reasonable adjustments, we may be unable to accept or continue a booking, on the basis of these requirements and your safety and that of the group, applied equally to all guests and never on the basis of age. At the point of booking you confirm that you understand these requirements and are able to meet them, and that you will contact us before booking if you have any mobility or health concern.
11. Travel insurance (a condition of booking)
Comprehensive travel insurance is a condition of booking. Your policy should cover trip cancellation and curtailment, medical expenses and repatriation, and your personal circumstances. Insurance is your safety net for events that fall outside our refund obligations, such as illness, work, or family emergencies.
12. Payment
Card payments are processed by Stripe.
We are a new company and do not yet have an insolvency protection scheme in place. We will tell our guests as soon as that changes.
13. Complaints and dispute resolution
If something is not right during your trip, tell your trip leader at once so we can try to fix it there and then. If a matter cannot be resolved on the trip, write to us at [email protected] within 28 days of the trip ending, and we will respond promptly. These terms are governed by the law of England and Wales, and the courts of England and Wales have jurisdiction.
14. Data protection
We handle your personal data in line with our privacy policy, including the special category data described there.
15. Photography and media
Photography on our trips is consent-based. Every guest chooses, on the intake form, between full consent, limited consent (trip memories only), and no photos. The photographer is briefed on each guest's choice before the trip. See our photo policy.
16. Using this website
The Habibi Lads name, logo, site design, and original text are owned by NADIR COLLECTIVE LTD. Some images on this site are ours; others are used with permission from our partners and suppliers, such as accommodation providers and excursion operators, and remain the property of their respective owners. You may share individual pages by link. You may not republish or reproduce content from this site without written permission from the relevant owner.
We try to keep this site accurate, but we do not guarantee that every detail is current. Trip details, pricing, and availability are subject to change before a booking is made. Joining our early-access list or reserving a bed is not a booking: no payment is taken and no contract is formed. These terms are the controlling document for any trip you book.
Questions about these terms: [email protected].